The following Privacy Statement applies to the websites of LINKIT (hereafter also referred to as “we” or “us”). We attach great importance to protecting the privacy of our candidates and employees and other visitors of our website(s), and to transparency in this respect. This Privacy Statement describes how we, as the controller, gather, share, use and/or otherwise process data which relates to you or identifies you (hereafter “personal data”), all this in accordance with the General Data Protection Regulation (“GDPR”). This Privacy Statement does not apply to third-party websites or services.
Identity of “controller”
LINKIT B.V., having its registered office at Rijnzathe 9, 3454 PV De Meern, is the controller in relation to the processing of personal data as described in this Privacy Statement.
We ask for personal data so that we can get in touch with you or respond to a job application. This involves data such as name and address details, telephone number, email address, gender, date of birth and Curriculum Vitae. The data which LINKIT gathers in the context of such (online) application procedures is used for the purpose of replying to your request, assessing your application and processing it further in the context of an actual or prospective assignment, or presenting you with offers or information about LINKIT’s services and other activities. If you do not provide us with this data, we may be unable to further process your job application.
To access certain content on our website, or signing up and visiting our events, in some cases we ask your to provide us personal information like your name, email address, company name or in some cases your address, interests and information that is required to be able to organise events that suit your preferences. This information is also used for profiling.
To ensure the reliability and integrity of new employees or contractors, screening is one of the steps of the intake procedure. For any questions regarding our screening procedure, you can contact the linked contact for each vacancy.
We apply profiling to persons who have identified themselves by their email address and their IP address. The profile we build consists of personal and role-based data and web visit- and click behavior. The personal data that we may collect from you is data that you have provided to us by answering questions in a form. The reason we apply profiling is that we want to provide you with the right message and information at the right time. We believe that through profiling we offer you the best and we are able help you with the challenges and questions that have led you to our website. If, despite our good intentions, you prefer not to apply profiling to you, please send us an email to firstname.lastname@example.org with the request to stop profiling.
Retention period of your data
We will retain your data for no more than two years after you provided us with this data, or two years after the last day on which you performed work based on a registration with us. This does not apply to profiling data. We retain this for 5 years. You may request us to remove your data before the end of that period. We will notify you four weeks before your data will be anonymized in our database. At that time, we will also offer you the opportunity to leave your data on our database for longer so that we can keep acting as an intermediary for you. In that case, we will retain your personal data for an additional period of two years.
We will occasionally inform you about new developments, for example about future knowledge sessions, training events or seminars. Such emails always contain a link enabling you to unsubscribe.
Periodically, we use data from the database as control information and in order to meet our client reporting obligations. This concerns reporting on quality standards. The reports are issued in anonymised format on the basis of total counts and averages.
Personal data which we share with third parties
LINKIT may share your personal data with the following parties:
- Companies which are part of the same business group, such as subsidiaries;
- Clients with which we conclude an agreement in the context of an employee or staff recruitment relationship. The transmission to and further processing of your personal data by the client is a precondition for concluding the secondment agreement with you. In this context, the client must process your personal data in accordance with the requirements arising from the GDPR.
- Bodies or parties to which particular personal data must be disclosed pursuant a statutory provision, or to which we must disclose your personal data in order to protect the rights, property or safety of LINKIT or others.
- Carefully selected third parties which we engage in some cases for the provision of our services (“processors”). Such processors may process your personal data in that context. If neccesary, through processor’s agreements, LINKIT has made arrangements with these processors about the use and protection of your personal data.
Except in the cases listed above, we do not provide personal data to third parties.
Personal data which we receive from third parties (and have not been requested from you)
We may also receive your personal data from our contractors. If you are selected for an assignment, the contractor will provide us with your name and address details as well as your citizen service number (CSN).
LINKIT must process the CSN in connection with its recipients’ liability.
If you wish to inspect, change, supplement or remove your personal data, you can email LINKIT a request to this effect via email@example.com. In addition, you may submit a request to limit the processing concerned, have the right to object to the processing and may withdraw your consent. Finally, you are entitled to a transfer of data (also known as “data portability”).
Having received your request, we will respond within the statutory period of four weeks. In the event of an inspection request, we reserve the right to charge a fee not exceeding the statutory costs per request.
We would also like to point out that you have the right to submit a complaint to the regulator. In the Netherlands, the regulator in respect of data protection is the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Contact – questions or complaints
If you have any questions, comments or complaints about the processing and/or protection of your personal data by LINKIT, you can contact us by post or email via firstname.lastname@example.org or LINKIT B.V., for the attention of the Data Protection Officer, PO Box 13130, 3507 LC Utrecht. These are also the contact details of our Data Protection Officer.
This Privacy Statement and all disputes arising from or relating to this Privacy Statement are governed by Dutch law.
Amendments LINKIT reserves the right to amend this Privacy Statement without further notification in order to guarantee conformity with the applicable laws and regulations. We therefore recommend that you check this Privacy Statement regularly so as to be aware of any amendments.
De Meern, February 2021