Privacy Policy

Purpose of this document

The following Privacy Policy applies to the websites of LINKIT (hereafter also referred to as “we” or “us”). We attach great importance to protecting your privacy when you visit our website and use our services. This Privacy Policy describes how LINKIT collects, shares, uses and/or otherwise processes data which relates to you or identifies you (hereafter “personal data”), all this in accordance with the General Data Protection Regulation (“GDPR”). This Privacy Policy does not apply to third-party websites or services.

How to read this document

This document consists of a general section that relates to all LINKIT services and two sections applying specifically to the objectives described:

Objective I

Sourcing new LINKIT employees. To this end, we process your personal data in connection with:

  • A response to a job vacancy advertisement;
  • An unsolicited job application;
  • Agreements with clients;
  • Statutory regulations of government agencies;
  • Personal data which we receive from third parties;
  • An internal screening process.

Objective II

Increasing LINKIT’s market share and public profile. To this end, we process your personal data in connection with:

  1. Our marketing campaigns;
  2. Your registration for events;
  3. Master classes and boot camps;
  4. Profiling;
  5. Form fills through the LINKIT websites;
  6. Customer contact via email.

General

Security of your personal data

LINKIT is ISO27001 (International Standard for Information Security) certified and applies without exclusions the security measures of this standard to protect your personal data. For example, where possible we use encryption (encoding), we employ controlled logical and physical access security and personal data is only stored within the EEA (European Economic Area).

Your rights

If you wish to inspect, amend, supplement or delete your personal data, a request to this effect may be made by e-mail at privacy@linkit.nl. In addition, you may submit a request to restrict the processing in question, you have the right to object to the processing, and you may withdraw your consent. Finally, you have the right to data transfer (also known as “data portability”). We will respond within the statutory deadline of four weeks after receiving your request. In the event of a request for inspection, we reserve the right to charge a maximum of the statutory fee per request.

Contact, questions or complaints

Organization details: LINKIT B.V. (KVK 30146769), Rijnzathe 9, 3454 PV De Meern, The Netherlands.
If you have any questions, comments or complaints regarding the processing and/or protection of your personal data by LINKIT, please contact us in writing or by e-mail at privacy@linkit.nl Attn: Data Protection Officer.

Applicable law

This Privacy Policy, as well as any disputes arising out of or in connection with this Privacy Policy, shall be governed by Dutch law.

Amendments

LINKIT reserves the right to modify this Privacy Policy without further notice, to ensure compliance with applicable laws and regulations. It is therefore recommended that you consult this Privacy Policy on a regular basis so that you are aware of any changes.

Objective I – Sourcing new employees.

Purpose of processing and type of personal data

  1. Our sourcing services include the following activities:
  2. Finding and reviewing specialists for placement with our clients.
  3. Hiring new LINKIT colleagues to carry out projects and fill internal vacancies;
  4. Handling unsolicited job applications;
  5. Screening prospective new LINKIT colleagues.

We process your personal data so that we can offer you an assignment, deploy you as a specialist at our clients or conclude an employment contract with you. To this end, we process the following personal data:

  • Salutation
  • First name
  • Prefix
  • Surname
  • Date of birth
  • Email address
  • Mobile number
  • Address
  • Citizen service number
  • CV

Reason (ground) for processing

To be able to conclude an agreement or enter into an employment relationship, we process your personal data on the basis of the grounds ‘legitimate interest’, ‘performance of a contract’ and ‘consent’.

Personal information we receive from third parties (and not requested from you)

From our contractors we may also receive personal data from you. If you are selected for an assignment, the contractor will provide us with your BSN in addition to name and address information. LINKIT is required to process the BSN for the purposes of hirer liability.

Personal information we share with third parties

LINKIT may share your personal information with the following parties:

  • companies which are part of the same business group, such as subsidiaries;
  • clients with which we conclude an agreement in the context of an employee or staff recruitment relationship. Your personal data being transmitted to and further processed by the client is a precondition for concluding the secondment agreement with you. In this connection, the client must process your personal data in accordance with the requirements arising from the GDPR;
  • bodies or parties to which particular personal data must be disclosed pursuant a statutory regulation, or to which we must disclose your personal data in order to protect the rights, property or safety of LINKIT or others;
  • carefully selected third parties which we engage in some cases for the provision of our services (“processors”). Such processors may process your personal data in that connection. Through processing agreements, LINKIT has made arrangements with these processors about the use and protection of your personal data where this is necessary.

With the exception of the above reasons, we do not provide personal data to third parties.

Retention period

We will retain your information for 1 year after it was provided to us by you, or 1 year after the last day you were employed on an enrollment basis with us. You may request us to delete your data earlier. We will notify you four weeks before your data is anonymized from our database. We then also offer you the option to keep your data in our database for a longer period of time so that we can continue to mediate for you. Where appropriate, we will retain your personal data for an additional period of 1 year. We retain some data longer if we are required to do so (e.g. because of the tax retention period of seven years). Should you not be employed by LINKIT at the end of the application process, we will retain your application data for four weeks after the application process is completed.

Anonymization

After the retention period has expired, we will anonymise your personal data. From then on, you will no longer be identifiable as the data subject by means of this data. Therefore the data will no longer be personal data, and will no longer entail any privacy risks. We have a legitimate interest in this data anonymisation. This is because this anonymised data enables us to meet our reporting obligation towards or clients and to perform statistical analyses for the purpose of improving our services.

Screening

The selection procedure includes a screening process so that we can assess the reliability and integrity of new employees. Because of a statutory obligation towards our clients, the screening process may also take the form of a screening and/or vetting process in the context of a certificate of good conduct (VOG) or a certificate of no objection (VGB).

LINKIT carries out the screening on the basis of the GDPR ground ‘legitimate interest’. The argumentation behind this ground is that LINKIT professionals handle sensitive data or company confidential information in the performance of their duties, and there is a position of confidentiality at government agencies.

If you have any questions about the screening procedure, please get in touch with the contact person specified for the job vacancy or interim assignment concerned.

Objective II – To increase LINKIT’s market share and brand awareness.

Purpose of processing and type of personal data

To meet our strategic goals, it is very essential for LINKIT to ensure its competitive position. Through the activities below, we highlight our services, create commercial opportunities and safeguard LINKIT’s market position.

Newsletter

Occasionally, we will keep you informed about new developments, for example about future knowledge sessions, training courses or online events.

For this purpose, we process the following personal data:

  • First and last name
  • Email address

Reason (ground) for processing

We process your personal data on the basis of the ground ‘consent’.

Retention period

You can always unsubscribe (unsubscribe option) from further receipt via the newsletter. If you would like your personal data to also be deleted then a deletion request can be made for this purpose (see paragraph “Your rights”).

Online event

The purpose of online events is to share knowledge on current technical topics. We may send a package to your private address in connection with these sessions to enhance the online event experience. For this purpose, we process the following personal data:

  • First and last name
  • Email address
  • Private data (address, zip code, city, country)
  • Phone number
  • URL-LinkedIn profile
  • In the case of sending edible products: allergies

Reason (ground) for processing

We process your personal data on the basis of the ground ‘consent’, which you may withdraw at any time.

Retention period

Private address data will be deleted immediately after delivery. Business data will be kept for 5 years.

Event registration

We process your personal data in order to send information about the event, such as entrance tickets, program information and additionally to organize the event. For this purpose we process the following personal data:

  • First and last name
  • Email address
  • Phone number
  • URL-LinkedIn profile
  • Private information: In the case of food and/or beverage offerings during the event: allergies
  • Private data: In the case of clothing offerings: clothing size

When participating in events that LINKIT (co-)organizes, your will automatically receive our periodic newsletter.

Reason (ground) for processing

We process your personal data on the basis of the ground ‘consent’, which you may withdraw at any time.

Retention period

Personal data will be kept for 5 years.

Profiling

We apply profiling to individuals who have identified themselves through their email address and their IP address. The profile we build consists of personal and role-based data and web visit and click behaviour. The personal data that we may collect from you is data that you have provided to us by answering questions in a form. The reason we use profiling is to provide you with the right message and information at the right time. We believe that through profiling we can best help you with the challenges and questions that led you to our website. To this end, we process the following personal data:

  • First and last name
  • Email address
  • IP address

Reason (ground) for processing

We process your personal data based on the principles of legitimate interest (increasing market share and brand awareness).

Retention period

If, despite our good intentions, you would rather not have us apply profiling to you, then please send us an email at privacy@linkit.nl with the request to cease profiling. We will retain your data for a period of up to one year after you provided this data to us.

Together magazine

Through our Together magazine, we offer you a broader view of the variety of projects LINKIT executes. Projects that we carry out together with clients, partners, freelancers and our people in the best possible way. To this end, we process the following personal data:

  • First and last name
  • Email address
  • Business mailing address or private mailing address.

Reason (ground) for processing

We process your personal data on the basis of the ground ‘consent’.

Retention period

We keep your information for 3 years after it was provided to us by you. You can unsubscribe at any time by sending an email to privacy@linkit.nl requesting to stop your receipt preference.

Corporate Gifts

There are times when LINKIT sends out business gifts as a sign of appreciation for its relationship with its customers, suppliers and partners. To this end, we process the following personal data:

  • First and last name
  • Email address
  • Business mailing address or private mailing address.
  • Private information: In the case of food and/or beverage offerings during the event: allergies
  • Private data: In the case of clothing offerings: clothing size

Reason (ground) for processing

We process your personal data on the basis of the ground ‘consent’.

Retention period

We keep your information for 3 years after it was provided to us by you. You can unsubscribe at any time by sending an email to privacy@linkit.nl requesting to stop your receipt preference.

Forms sent through the LINKIT websites.

You may fill out forms through LINKIT’s websites for various purposes to request information or make contact requests. For this purpose, we process the following personal data:

  • First and last name
  • Email address

When using forms through the LINKIT websites, your will automatically receive our periodic newsletter.

Reason (ground) processing

We process your personal data on the basis of the ground ‘consent’.

Retention period

You can always unsubscribe (unsubscribe option) from further receipt via the newsletter. If you would like your personal data to also be deleted then a deletion request can be made for this purpose (see paragraph “Your rights”).

De Meern, version February 2024