Purpose of this document
The following Privacy Policy applies to the websites of LINKIT (hereafter also referred to as “we” or “us”). We attach great importance to protecting your privacy when you visit our website and use our services. This Privacy Policy describes how LINKIT collects, shares, uses and/or otherwise processes data which relates to you or identifies you (hereafter “personal data”), all this in accordance with the General Data Protection Regulation (“GDPR”). This Privacy Policy does not apply to third-party websites or services.
How to read this document
This document consists of a general section that relates to all LINKIT services and two sections applying specifically to the objectives described:
Objective I
Sourcing new LINKIT employees. To this end, we process your personal data in connection with:
- A response to a job vacancy advertisement;
- An unsolicited job application;
- Agreements with clients;
- Statutory regulations of government agencies;
- Personal data which we receive from third parties;
- An internal screening process.
Objective II
Increasing LINKIT’s market share and public profile. To this end, we process your personal data in connection with:
- Our marketing campaigns;
- Your registration for events;
- Master classes and boot camps;
- Profiling.
General
Securing your personal data
LINKIT is certified under ISO27001 (international information security standard) and applies the security measures of this standard without exception in order to protect your personal data. Thus, we use encryption where possible, apply controlled logical and physical access systems and store personal data only within the EEA (European Economic Area).
Your rights
If you wish to access, alter, supplement or remove your personal data, you can email a request to this effect to privacy@linkit.nl. In addition, you can submit a request to limit the relevant processing operation, have the right to object to the processing and may withdraw your consent. Finally, you are entitled to a transfer of data (also known as “data portability”). Having received your request, we will respond within the statutory period of four weeks. In the event of an access request, we reserve the right to charge a fee not exceeding the statutory costs per request.
Contact, questions or complaints
Company details: LINKIT B.V. (Chamber of Commerce 30146769), Rijnzathe 9, 3454 PV De Meern, the Netherlands.
If you have any questions, comments or complaints about the processing and/or protection of your personal data by LINKIT, you can contact us by post or email via privacy@linkit.nl for the attention of the Data Protection Officer.
Applicable law
This Privacy Policy and all disputes arising from or relating to this Privacy Policy are governed by Dutch law.
Amendments
LINKIT reserves the right to amend this Privacy Policy without further notification in order to guarantee conformity with the applicable laws and regulations. We therefore recommend that you check this Privacy Policy regularly so as to be aware of any amendments.
Objective I – Sourcing new employees
Purpose of processing and type of personal data
Our sourcing services involve the following activities:
- Finding and assessing the specialists to be deployed at our clients;
- Hiring new LINKIT colleagues to carry out projects and fill internal vacancies;
- Handling unsolicited job applications;
- Screening prospective new LINKIT colleagues.
We process your personal data so that we can offer you an assignment, deploy you as a specialist at our clients or conclude an employment contract with you. To this end, we process the following personal data:
- Salutation
- First name
- Prefix
- Surname
- Date of birth
- Email address
- Mobile telephone number
- Address
- Citizen service number
- CV
Reason (ground) for processing
To be able to conclude an agreement or enter into an employment relationship, we process your personal data on the basis of the grounds ‘legitimate interest’, ‘performance of a contract’ and ‘consent’.
Personal data which we receive from third parties (and have not been requested from you)
We may also receive your personal data from our contractors. If you are selected for an assignment, the contractor will provide us with your name and address details as well as your citizen service number (CSN). LINKIT must process the CSN in connection with its recipients’ liability.
Personal data which we share with third parties
LINKIT may share your personal data with the following parties:
- companies which are part of the same business group, such as subsidiaries;
- clients with which we conclude an agreement in the context of an employee or staff recruitment relationship. Your personal data being transmitted to and further processed by the client is a precondition for concluding the secondment agreement with you. In this connection, the client must process your personal data in accordance with the requirements arising from the GDPR;
- bodies or parties to which particular personal data must be disclosed pursuant a statutory regulation, or to which we must disclose your personal data in order to protect the rights, property or safety of LINKIT or others;
- carefully selected third parties which we engage in some cases for the provision of our services (“processors”). Such processors may process your personal data in that connection. Through processing agreements, LINKIT has made arrangements with these processors about the use and protection of your personal data where this is necessary.
Except in the cases listed above, we do not provide personal data to third parties.
Retention period
We will retain your data for up to one year after you provided us with this data, or one year after the last day on which you performed work based on a registration with us. You can request us to remove your data before the end of that period. We will notify you four weeks before your data on our database is to be anonymised. At that time, we will also offer you the opportunity to leave your data on our database for longer so that we can keep acting as an intermediary for you. In that case, we will retain your personal data for an additional period of one year. We will retain some data for a longer period if we are obliged to do so (for example, because of the tax retention period of seven years). If you should not enter LINKIT’s service at the end of the selection procedure, we will retain the application details for a period of four weeks after the termination of the selection procedure.
Anonymisation
After the retention period has expired, we will anonymise your personal data. From then on, you will no longer be identifiable as the data subject by means of this data. Therefore the data will no longer be personal data, and will no longer entail any privacy risks. We have a legitimate interest in this data anonymisation. This is because this anonymised data enables us to meet our reporting obligation towards or clients and to perform statistical analyses for the purpose of improving our services.
Screening
The selection procedure includes a screening process so that we can assess the reliability and integrity of new employees. Because of a statutory obligation towards our clients, the screening process may also take the form of a screening and/or vetting process in the context of a certificate of good conduct (VOG) or a certificate of no objection (VGB).
LINKIT carries out the screening on the basis of the GDPR ground ‘legitimate interest’. The argumentation behind this ground is that LINKIT professionals handle sensitive data or company confidential information in the performance of their duties, and there is a position of confidentiality at government agencies.
If you have any questions about the screening procedure, please get in touch with the contact person specified for the job vacancy or interim assignment concerned.
Objective II – Increasing LINKIT’s market share and public profile
Purpose of processing and type of personal data
In order to meet its strategic objectives, it is essential that LINKIT safeguards its competitive position. Through the activities described below, we draw attention to our services, create commercial opportunities and safeguard LINKIT’s market position.
Newsletter
We will occasionally inform you about new developments, for example about future knowledge sessions, training days or online events.
To this end, we process the following personal data:
- First name and surname
- Email address
Reason (ground) for processing
We process your personal data on the basis of the ground ‘consent’.
Retention period
You can always ask us to stop sending you the newsletter via the ‘unsubscribe’ option. If you want your personal data to be removed as well, you can submit a request for removal (see the section entitled ‘Your rights’).
Online event
The purpose of online events is to share knowledge on current technical subjects. It may happen that we send a parcel to your home address in connection with these sessions, such as a breakfast box or other physical object to strengthen the online event experience. To this end, we process the following personal data:
- First name and surname
- Email address
- Private details (address, postcode, town, country)
- LinkedIn profile URL
- If we send edible products: allergies
Reason (ground) for processing
We process your personal data on the basis of the ground ‘consent’. You can withdraw your consent at any time.
Retention period
The home address details will be removed immediately after delivery, while the business details will be retained for one year.
Registration for events
We process your personal data so that we can send you information about the event, such as admission tickets and programme information. In addition, this data enables us to organise the event. To this end, we process the following personal data:
- LinkedIn profile URL
- Private details: If we provide food and/or drink during the event: allergies
- Private details: If we provide clothing: clothing size
Reason (ground) for processing
We process your personal data on the basis of the ground ‘consent’. You can withdraw your consent at any time.
Retention period
The personal data will be retained for one year.
Profiling
We apply profiling to persons who have identified themselves by means of their email address and their IP address. The profile we create consists of personal and role-based data, as well as browsing and clicking behaviour. The personal data we may collect about you is the data with which you provided us by answering questions in a form. The reason why we apply profiling is that we want to send you the right message and information at the right time. We believe that profiling puts us in the best position to help you tackle the challenges and questions that led you to our website. To this end, we process the following personal data:
- First name and surname
- Email address
- IP address
Reason (ground) for processing
We process your personal data on the basis of the ground ‘legitimate interest’ (increase of market share and public profile).
Retention period
If, despite our good intentions, you would rather not have us apply profiling to you, then please send us an email at privacy@linkit.nl with the request to cease profiling. We will retain your data for a period of up to one year after you provided this data to us.
Together magazine
Through our Together magazine, we give you a wider picture of the variety of projects carried out by LINKIT. Projects which we carry out to the best of our ability in cooperation with customers, partners, freelancers and our staff. To this end, we process the following personal data:
- First name and surname
- Email address
- Private details (address, postcode, town, country)
Reason (ground) for processing
We process your personal data on the basis of the ground ‘consent’.
Retention period
We will retain your data for a period of up to one year after you disclosed this data to us. You can always ask us to stop sending you the magazine via the ‘unsubscribe’ option. We will remove the private details after the magazine has been dispatched.
Business gifts
There are times when LINKIT sends out business gifts as a sign of appreciation for its relationship with its customers, suppliers and partners. To this end, we process the following personal data:
- First name and surname
- Email address
- Private details (address, postcode, town, country)
- Private details: If we provide food and/or drink during the event: allergies
- Private details: If we provide clothing: clothing size
Reason (ground) for processing
We process your personal data on the basis of the ground ‘consent’.
Retention period
We will retain your data for a period of up to one year after you provided this data to us. You can always ask us to stop sending you business gifts via the ‘unsubscribe’ option. We will remove the private details after the business gifts have been dispatched.
De Meern, version of December 2022
